🔧 Fix Motor Imports — All-Risk missing market value
Policies typed Motor – All Risk with missing or suspicious market value (MV < $2,000). Tick TP to retype as Motor – TP. Enter / correct MV for genuine All-Risk cars. Yellow background = import stored a low MV — verify and correct it. Pre-ticked as TP if premium ≤ $150.
Client
Reference
Type
Insurer
Premium
Expires
Status
TP?
Market Value (USD)
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🏢 Pay Insurer — 3-line VCH (Net of Commission)
DR Insurer (full premium) · CR Insurer (commission kept) · CR Cash (net paid out). Pick an insurer to load their unpaid policies — tick the ones being settled to auto-fill Premium + Commission.
The RCV-COMM receipt posts together with this VCH, item by item: commission received by offset
$0 → hand the insurer $0.
Policy Year-Chain
—
📥 Bulk Import Client Groups (from v3)
In your v3 HTML browser, open DevTools → Console and run this:
That copies the groups JSON to your clipboard. Paste it below and click Import.
📄 Broker Commission Statement
Generates a printable monthly statement showing every policy placed by the broker, gross commission, his override share, 8.5% WHT, and net payable.
💰 Receive Commission from Insurer
Posts: DR Cash · CR Insurer.
Use this when the insurer remits the commission you were owed from a client-direct payment.
🧾 Commission Statement
A printable commission statement for this insurer, in the insurer-bordereau style.
Collection basis: lists every policy with premium collected in the period —
the commission column is what that period earned under the recognition rule
(monthly/quarterly/half per installment · yearly/custom at completion).
📚 Saved statements
💼 Commission Receivable from Insurers
These insurers have a positive debit balance on their 401XXX account — meaning they owe us money,
typically because a client paid them the gross premium directly (the commission portion sits with them until they refund it).
📥 Due to Collect NOW
Yearly: due from day zero (full outstanding from the effective date) · installment / custom: per the client schedule (slices past due, net of what they paid). Total O/S shown alongside.
$0
💰 Total Receivables — breakdown
$0
🏛 Due to Companies NOW
Credit-terms basis — yearly: due 90 days after the effective date, whether or not the client paid you · installment / custom: per the insurer schedule · minus what you already remitted.
Search policies by reference, insurer ref, client name, plate, or PIN and add them to the JV.
Mix multiple insurers in a single voucher — the system groups by insurer and auto-balances cash.
↻ Search again after adding a policy to add another line — repeat for as many policies as you need. ⚡ Compound mode: set each line's Funded By to 👤 Client AR (collect from client + pay insurer + keep commission), 🤝 Client → Insurer Direct (client paid insurer the full amount; we just clear both sides — no cash, no commission split), or 🧾 Broker Payable (settle broker debt). Default 💵 Cash = classic pay-to-company.
JV Lines0 policiesEdit Premium/Commission inline if needed
No policies added yet — search above to add lines.
📥 Receipt Voucher — Money In From Client(s)
Filter by client name / PIN, broker, or month. Tick the policies being collected, edit the amount per line, post one combined REC voucher.
Journal: DR Cash · CR Client(s). Policy outstanding (OS) is reduced automatically.
Wrong commission on a line? ✏️ opens the real policy editor — the list refreshes with the corrected figures when you come back.
Books 3 lines: DR Cash (net) · DR Broker Payable (broker's share) · CR Client AR (gross) — mixed receipts: flip any basket chip to 💵 brut when that policy was handed over in FULL (his commission stays owed to him)
—Edit amount per line — defaults to outstanding
Type a search above to list unpaid policies.
Gross (Client Total)
$0
Broker's Share (kept)
−$0
WHT 8.5% withheld
$0
Net Cash to Us
$0
My Commission
$0
balance owed to him $0−$0
Tick the paid policies whose commission to pay now · $0
📊 Breakdown by broker (selected lines only)
⚖ Insurer Reconciliation — Paste Excel
Paste rows from the insurer's Excel statement (one per line, columns separated by Tab or comma).
System matches each line to our books by Policy Ref + amount within $1.
📤 Payment Voucher — Pay Sub-Broker
Pick a broker and (optionally) a month. The grid lists the broker's policies with their commission share (override %).
Tick the lines being paid, edit the amount if needed, post one PV.
Journal: DR 412000XXX Broker Payable · CR Cash.
—Amount defaults to broker share (Comm × Override %)
Pick a broker to list their policies.
↔ Client Paid Insurer Directly
For when the client paid the insurance company directly (no cash through the brokerage). Posts a 2-line offset: DR Insurer / CR Client.
🔍 Audit Tool — Data Integrity
Eight integrity checks. Click a row to expand the sample; use the Fix button (where available) to apply the suggested repair to selected IDs.
🩺 Health Check
⚙️ Company Settings
These appear on every printed Cover Note, Debit Note, Statement, and report.
Adds a "Get live motor quotes" button in the Quotation builder.
Daily at 08:00, each All-Risk policy expiring within this window gets one live CompareLinqs comparison emailed (once per policy). Blank email = use the server default.
Offers, statements, receipts and reports go out from this mailbox instead of the server default. Office 365: smtp.office365.com · 587 (enable "Authenticated SMTP" for the mailbox first). Gmail: smtp.gmail.com · 587 with an app password.
Every printed policy and every policy, renewal, endorsement, cover note or debit note entered is emailed here as a PDF. Separate several addresses with commas. Blank = the server default; if there is none, nothing is sent.
The password is stored encrypted and never shown again. Clearing the SMTP server field returns sending to the server default. Emails sent by a broker keep the reply-to on the broker's own address automatically.
renewal@, accounting@, claims@… Each mailbox has its login, a default CC, a signature and the list of users who may send from it (admins always can). The renewal mailbox is the From of 📧 Accept on the Renewals tab. Every email sent is kept in 📤 Sent and copied to the mailbox's Sent folder, so Outlook shows it too. Passwords are stored encrypted and never shown again.
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A daily email that fails is retried every 15 minutes (6 times at most) and caught up later in the day; it is never sent twice the same day. Addresses come from the server settings (LEADS_EMAIL_TO / LEADS_EMAIL_FROM / PASTDUE_EMAIL_TO).
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Link a bot user (e.g. nour (bot)) to its mailbox. Through the 360 Assistant it can then send or save a draft from that address: every email is shown to you first and leaves only after your yes in the chat. The signature and the always-CC are added by 360 on every email. Passwords are stored encrypted and never shown again.
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No logo
PNG, JPG or SVG · stored inline · ~500KB max recommended
No signature
Sign + stamp on WHITE paper, photograph or scan it, upload once — every generated receipt, CN, DN and voucher comes out already signed. Phone photos are auto-compressed.
← Pick a client from the list to see their full portfolio.
🎯 Leads — prospects imported from Apify or CSV, deduped against your clients. Cold outreach is a deliberate, per-lead action — leads are kept OUT of the automatic WhatsApp flows. Capture consent before marketing to individuals.
Name
Type
Phone
Email
Category
City
Source
Broker
Status
Consent
Actions
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👨👩👧 Group Renewal View—
Group / Holder
Members
Policies
Premium
Outstanding
Paid
Status
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💳 Payment request link
YOUR PAYMENT DETAILS (shown on every link — saved once)
💳 Payment links — declared payments
When a client presses "I have paid" on their link, the row turns amber here (you also get an email). Verify the money in your Whish/OMT/bank app → book it with 🧾 RV → press ✓.
✗ Not renewing — why?
📈 Cash Flow Forecast
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Quick filters:
Client
Type
Vehicle / Plate
Insurer
Ref
📒 Source Year
📅 Renewal Year
Broker
Status
Actions
Premium
O/S
Premium
O/S
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📊 Book Growth
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#
Policy
Client
Type
What changed
Effective
Δ Premium
Prorated
Status
Actions
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📌 My TasksBroker follow-ups + manual reminders
Title
Due
Related
Created
Status
Actions
—
📅 X-Date Renewal RemindersAuto-generated per policy expiry — renewal pipeline
Urgency
Reminder
Client / Policy
Policy Ref
Expiry Date
Status
Actions
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🔔 Renewals Pipeline — policies still to renew. On each row: 💬 WhatsApp, 🔄 Renew, 📧 Accept (client accepted → the email window, one email per insurer), ❌ Lost, ⏸ Hide, 📝 Renewal note, ✏ Edit. Tick several rows to request them in one go. The green ✓ lights by itself once the renewal is entered; renewed policies are under Status: ✓ Renewed. Every email and WhatsApp sent is in 📤 Sent (emails also in the mailbox's Sent folder in Outlook).
Window:or month:
🔔 0 to renewPremium $0.00Commission $0.00Outstanding $0.00
Expiry
Days
Ref
Client
Type
Vehicle / Plan
Insurer
Broker
Premium
OS
Stage
Actions
🧾 Claims
Claim #
Date
Client
Policy
Insurer
Type
Peril
Status
Follow-up
Claimed
Settled
Actions
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📇 Contacts
The list the claim form picks from. Pick a garage, hospital or contact by name and its phone and email fill in. It also grows by itself when you save a claim.
Type
Name
Phone / WhatsApp
Email
Notes
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🤝 Deals
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Client / prospect
Line
Insurer
Stage
Premium
Commission
Close
Broker
💬 Quotations
Quote #
Date
Client / Prospect
Type
Options
Best premium
Status
Valid until
Actions
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📧 Broker Reminder Emails
Give a broker their own email + tick which reminders they get. Every morning at 08:00 each broker receives their own renewals / past-due digest — only their own clients (policies where they are the broker). You still get the full master digest.
Broker
Policies
Email
📱 WhatsApp
🔔 Renewals
💰 Past-due
Actions
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📅 Due Schedule
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Type a name, PIN, phone or plate to find a client.
Client
Phone
Policy
Type · Insurer
Broker
Inst.
Due Date
Days Overdue
Premium
Paid
Balance Due
Action
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📊 Inception Statements — what you owe each insurer (Due to Insurer), sorted by policy issue date. Match it against the insurer's monthly bordereau. What clients owe you is in the 📄 Unpaid Report.
ℹ Due to Insurer = what each insurer is due now under your rules — per policy: the collected share already due (past-due insurer schedule / custom collected-first / yearly once FULLY collected) minus everything you already remitted (VCH and linked Manual JV). An empty list means nothing is currently due. Untick "include fully-collected" to see only policies the client still owes.
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📄 Unpaid Policies — All Clients — every client's unpaid policies in one statement. Filter by insurer, broker, type and effective-date range; group by type, insurer, broker or client. The OWED INSURER column is internal (admin only).
Switch to this tab to load.
⚖ Client vs Insurer — Due Now — one line per policy: what's due now to collect from the client vs due now to remit to the insurer (date-aware).
Client Due = scheduled installments past due (or full balance if unscheduled). Insurer Due = what you've collected from the client and still owe the insurer, less anything already remitted (a custom insurer schedule governs its own). Fully collected + fully paid policies are hidden unless you tick Show closed.
from
to
Month
Inception
Effective
Ref
Client
Type
Insurer
Days
Premium
👤 Client
🏛 Insurer
Status
Collected
Due now
Owed
Paid
Due now
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🏢 Clients (Tenants) — your white-label deployments. List each client's users and reset their passwords without logging into their system. Database credentials are stored server-side only and never sent to the browser. Every reset is written to the Audit Log.
Add Client Deployment
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Date
Client
Policy Ref
Voucher #
Amount
Method
Notes
Receipt
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Date
Ref
Category
Paid To
Paid From
Amount
Description
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📊 Management Dashboard
Collection Rate
—
collected / billed
Outstanding
—
not yet collected
Active Policies
—
avg size —
Renewal Rate (90d)
—
of expiring policies renewed
Premium by Line of Business
Monthly Production — last 13 months
Top Brokers by Premium
Broker
Policies
Premium
Outstanding
Collection
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Report:
📊 Year-over-Year Comparison
Production & commission comparison across any two years — by month, by total, by broker.
vs
Show:
Chart:
Month
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Quarter
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Broker
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📊 Broker Production Report
BROKER
POLICIES
OLD PREMIUM
NEW PREMIUM
DIFFERENCE
% CHANGE
MARKET SHARE
✓ RENEWED
★ NEW
✗ NOT RENEWED
PREMIUM AT RISK
—
📊 Broker Production — Commission & Margin
One row per broker — policies · endorsements · premium · commission · discount · broker comm (net of 8.5%) · margin, with a new-business split.
MAIN BROKER
POLICIES
END. [+]
END. [−]
CLIENT PREMIUM
TOTAL COMMISSION
CLIENT DISCOUNT
BROKER COMMISSION
MARGIN
POLICIES (NEW)
COMMISSION (NEW)
Pick a date range and click Load
🏅 Broker Scorecard
One row per broker — production · collection rate · commission kept · retention.
Outstanding balances grouped by broker, then by month, then by client. Click any row to expand.
📊 Aging Report — by Payment Due Date
Frequency-aware: a client only ages on installments their payment plan has made due — the rest sits in "Not yet due". Buckets 0-30 / 30-60 / 60-90 / 90+ days late, then broker and client. Click rows to expand.
📈 Persistency Rate by Volume
Retained premium ÷ total decided premium
Persistency
—
Retained
—
—
Lost
—
—
Decided base
—
🆕 New Business vs 🔄 Renewals
Growth vs retention — track new policies vs renewal policies side by side.
🆕 NEW POLICIES
—
$0
— % of total
🔄 RENEWALS
—
$0
— % of total
📊 TOTAL POLICIES
—
$0
All issued this year
📈 GROWTH RATIO
—
New ÷ Renewal
—
Month
🆕 New Business
🔄 Renewals
Total Premium
Count
Premium
Comm
Count
Premium
Comm
📋 Unearned Premium Reserve (UPR)
Premium not yet earned — active policies where coverage is still running as of the selected date.
Ref
Client
Type
Insurer
Effective
Expiry
Premium
Days
Elapsed
Remaining
Earned%
Earned $
UPR $
Choose a date and click Run
📃 List of Policies
Production bordereau per line of business — Cancellation/Endorsements + Policies with subtotals · Profit = Client Premium − Balance · Net Margin = Profit − sub-broker share. Period filters on inception (issue) date — the same basis as the insurer reconciliation.
Pick a period and click Run
Select a period and click ↻ Run.
Commission Rates — define gross % the company earns from each insurer per policy type. Broker Overrides = the % of the company's commission that's paid to the sub-broker. The rest stays with the company. Example: 60% override on a $1,000 premium at 25% commission ($250 to the company) → broker gets $150, the company keeps $100. Set 0% for owners/admins selling their own deals.
Rate Matrix (Insurer × Policy Type)
Broker Overrides
— what % of the company's commission is paid to each sub-broker
Broker
Pays Broker %
Keeps %
On $1,000 @ 25%
Resident (no WHT)
Comptabilité (Plan Comptable Libanais) — double-entry journal entries auto-generated from policies, client payments, and broker payouts. Click Rebuild Books after any data change to refresh.
Plan Comptable Libanais — full chart of accounts including parent classes (3-digit codes) and all assigned sub-accounts for clients (411XXXYYY), brokers (467XXX), and insurers (401XXX). Click any code in the Code column to open it in the Grand Livre.
—
Code
Name
Type
Tier
Entries
Total Débit
Total Crédit
Solde
—
ACTIF
PASSIF + CAPITAUX PROPRES
CHARGES (Expenses)
PRODUITS (Revenue)
Code
Compte
Type
Total Débit
Total Crédit
Solde Débit
Solde Crédit
—
— OR —
Filter results:↓ newest first
Date
Compte
Description
Tiers
Débit
Crédit
Solde
Journal des écritures — every posted voucher in one list. Search by ref number (e.g. REC-2026-5 · PAY-2026-2 · VCH-2026-12), filter by type, or by date range. Click 🖨 on a row to print the écriture.
—
→Quick:
Date
Type
Ref
Description
Debit
Credit
Lignes
🔒 Period Lock — once a month is locked, no payment / journal entry / endorsement can be posted with a date in that range, and every policy issued in that month is locked too (edit, delete, re-type and re-client refused — it shows a 🔒 chip). Closing a year locks its 12 months. Use it after closing the books for a month.
From
To
Reason
Locked By
Locked At
Action
—
📅 Year-End Close — Lebanese fiscal-year closing.
Computes net income, zeros out class 6 (charges) and class 7 (produits), transfers to 120 Résultat,
then rolls forward to 119 Report à Nouveau (retained earnings). Auto-locks all 12 months of the closed year.
🗓 Re-date migration collections (COL vouchers of 13/05/2026)
The Softmind collection vouchers were loaded on 13/05/2026 without a policy. This dates each receipt at the issue date of the policy it paid (client name + premium = receipt amount). Receipts that cannot be tied to one 2025 policy are left as they are. The year must be open.
🧾 Provision Impôt sur le Bénéfice (CIT)
À comptabiliser AVANT la clôture (daté 31/12) — DR 69500000 Impôt / CR 44100000 État. Taux par défaut Liban 17% — confirmez avec votre comptable.
Closed Years (History)
Year
Closing Date
Revenue
Expense
Net
Closed By
Status
Action
—
📊 AR Aging Report — Client receivables bucketed by days-past-due. Shows both unpaid installments and direct policy outstanding balances. Click a client name to drill down to individual lines.
Client
Account
Total AR
Current
1–30 d
31–60 d
61–90 d
90+ d
Action
Click ↻ Refresh to load AR aging data.
TOTALS:
🏦 Trésorerie — Caisse & Banque — chaque mouvement de caisse et de banque, en direct depuis le grand livre. Cliquez un compte pour voir son livre (ouverture → mouvements → solde). Enregistrez virements, dépôts, retraits, frais bancaires et prélèvements ici — sans Excel.
Tous les comptes sont en USD frais. Un code du plan comptable (512000xx / 530000xx) est attribué automatiquement.
✏️ Modifier le compte
Écrit une pièce CB au journal : DÉBIT ce compte / CRÉDIT 10900000 Compte Courant Associé — visible dans le livre et supprimable au journal en cas d'erreur.
Date
Réf
Libellé
Entrée
Sortie
Solde
📦 Dossier de Clôture — assemble, pour une période, le Journal + la Balance Générale + le Compte de Résultat + le Bilan en un seul document à remettre à votre comptable. Impression PDF (résumé) + export CSV détaillé (lignes du journal).
Choisissez une période et cliquez « Générer ».
💧 Tableau de Flux de Trésorerie (IAS-7) — les entrées/sorties réelles de caisse & banque sur la période, classées en Exploitation, Investissement et Financement. Ouverture → variation → clôture.
Choisissez une période et cliquez « Générer ».
📈 Rentabilité — marge nette = commission − coût courtier − remises, par ligne de produit et par client. Coût courtier = commission × override% × (1 − 8.5% taxe).
Choisissez une période et cliquez « Générer ».
🎯 Budget vs Réalisé — fixez un budget annuel par compte (produits/charges) et comparez au réel du grand livre. Écart favorable = produits au-dessus / charges en-dessous du budget.
Ajouter :
Chargement…
💱 Réévaluation FX — écart de change latent sur les soldes monétaires (clients, assureurs, courtiers, caisse/banque) si on les réévalue au taux de clôture choisi. USD = devise fonctionnelle → analyse indicative pour la présentation LBP.
Choisissez un taux et cliquez « Calculer ».
🧾 Déclarations — montants à déclarer / reverser — pour la période, les montants CNSS, retenue à la source 8.5%, impôt sur salaires et impôt sur le bénéfice, tirés des comptes de passif que l'app alimente déjà. À remettre à votre comptable pour le dépôt.
Choisissez une période et cliquez « Calculer ».
💎 Commission Income
Commission recognized per fully-settled installment — Yearly (1×), Half-yearly (2×), Quarterly (4×), Monthly (12×). Custom = full payment required.
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Cover Note Registry — chronological log of every cover note issued. Each one has a unique KCN-prefixed number. Click Print to re-open.
—
CN #
Issued
Client
Our Ref
Insurer Ref
Insurer
Type
Effective
Expiry
Premium
Actions
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📊 Cash Flow — Installment Schedule
Taux de Change USD → LBP
Définissez le taux pour une date donnée. Les écritures comptables utilisent le taux en vigueur à leur date.
Historique des taux
Date effective
USD/LBP
Source
—
➕ Add Account to Plan Comptable
Add a custom account to your chart. Use a code that doesn't conflict with the standard Lebanese plan (e.g. 61200000 for a new expense, 53200000 for Petty Cash, etc.).
🧑💼 Écriture de Paie (CNSS + impôt)
Saisissez les montants de votre calcul de paie mensuelle. L'écriture équilibrée sera postée (réf SAL-YYYY-N).
Saisissez votre écriture comptable. La référence MJE-YYYY-N sera générée automatiquement.
Les débits et crédits doivent être équilibrés avant de poster.
Account Code
Account Name
Débit $
Crédit $
Débit LBP
Crédit LBP
📝 Draft restored — it auto-saves as you type. 🧹 Discard
Records a business expense (rent, salary, telecom, taxes…). Posts a balanced entry:
DR the expense account / CR your cash, bank, or owner account. Ref EXP-YYYY-N.
POLICY INFORMATION
INSURANCE COMPANY PREMIUM
🚗 VEHICLE DETAILS
🛡 COVERS
⚙️ ADDITIONAL
🛡 TABLE OF BENEFITS & LIMITS
🚢 SHIPMENT DECLARATIONS
One open policy number — each shipment accrues onto it & posts its own JV.
🏥 HEALTH PLAN
Members: 0 · Premium sum: $0
👥 MEMBERS
Name
DOB
Relation
Gender
ID
📋 Bulk Paste Members
Paste tab- or comma-separated rows. One employee per row. Columns (in order, empty = blank): name, dob (DD-MM-YYYY), employee_no, nic, hire_date (DD-MM-YYYY), sub_class, gender (M/F), premium
📜 Activity history
Every recorded action on this policy — who did it and when (read-only).
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CLIENT PREMIUM
Payment History
COMPANY PREMIUM
OUR COMMISSION
INSTALLMENT SCHEDULE
#
Due Date
Amount
Paid
Status
🏛 INSURER REMITTANCE SCHEDULE
#
Due Date
Amount (net)
Paid
Status
➕ Add New Client
Create a client record directly. You can attach policies to them afterwards.
Pay Broker:
📧 Email this policies list
The email body is the exact same document as 🖨 Print List — with a Broker filter it stays the
broker copy (his commission net of 8.5% WHT only). Separate several addresses with commas.
📚 Saved addresses (click to add · × to remove)
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⚖️ Settle due from commission:
His unpaid policies are settled collected-via-broker: he keeps his commission
(net of 8.5% WHT) and forwards the balance. Optionally, the
commission balance the company already owes him (from policies he paid in full) can be
applied as an extra deduction. The O/S clears and one voucher posts —
DR Cash · DR Broker Payable · CR WHT · CR Client AR.
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His due (selected balances)$0
Less his commission on these policies — gross $0 − WHT $0 = net−$0
−$0
WHT withheld (to gov't)$0
Net cash to collect$0
Broker is marked resident — no WHT withheld.
Insurer Manager — Use + Add to pre-create a new insurer, Rename to merge typos, Delete to remove an empty one.
Insurer
Policies
Total Premium
Unpaid
Shortfall → commission
Endorsement fee ($)
Actions
🤝 Referrals — Each referral earns a % of the total commission on policies of clients they referred. Assign a default referral on the Client edit screen; override per-policy if needed.
Name
Override %
Account Code
Phone
Email
Clients
Policies
Earned (LL)
Paid
Outstanding
Status
Actions
🎬 Demo Trial System — Generate time-limited login codes for prospects.
Each prospect gets their own login that expires automatically after a set number of days.
⚠ Only use this tab on a separate demo Railway instance — never on your production data.
Company
Trial Code
Login Email
Expires
Remaining
Status
Actions
🔢 Policy Number Maintenance
Finds policies that share the same internal "Our Ref" number (from an old counter bug) and gives each a unique one. The oldest policy in each group keeps its number; the rest are renumbered. Insurer references are never touched.
TRUEUP fake-payment scan (read-only) — finds synthetic "true-up" credits left by the migration: payments clients never made that hide real outstanding (the policy looks paid and drops off the Due list). Nothing is changed.
TRUEUP cleanup — removes the confirmed-fake migration "true-up" payments and restores each policy's O/S to the real owed. Preview first, then test on the first 10 before applying all. Deletes the fake payment + its journal entry (audit-logged).
TRUEUP diagnostic — read-only profile of the migration true-up rows (date spread, amount pattern, and whether each policy also has a real payment). Tells us if an automatic real-vs-fake split is possible. Nothing is changed.
TRUEUP worklist (risk-ranked) — every backfill policy ranked by likelihood-of-fake so you verify the most-suspect first. HIGH = full premium & no corroboration · MEDIUM = partial/over amount (looks like real data) · LOW = has a real payment or was renewed. Voiding uses the existing reversible void. Read-only until you click Void.
Fill payment references — payment entries recorded without a reference get their policy ref back-filled from the matching payment row (same date + client + exact amount; ambiguous ones are skipped, never guessed). Also improves per-policy paid attribution in Client 360. Preview first.
Reference sequence check — is the Our-Ref numbering continuous from 1? Lists missing numbers, numbers surviving only on deleted policies, and numbers shared by 2+ policies (a main + its -Bi leg is a normal pair). Read-only.
Renewal health scan (read-only) — lists renewals with a bad internal reference (insurer-ref / -RENEWAL / -NEW, no clean MOT number) or a missing effective date (which hides them from the Policies list).
Fix renewal references — for each renewal with a bad Our Ref (no clean number), append a freshly-minted clean code and repoint the ledger. Preview first, then apply (writes live data, audit-logged).
Normalize old prefixes so each type uses its own series: medical MED → HOS, and renewals REN → the real type prefix (MOT / HOS / FIR / LIF). Each fixed policy keeps its year and gets a fresh unique number in the correct series.
Fix Travel / WCA policies saved with a PA- reference — old Travel/WCA policies (created before the v430 form fix) carry a wrong PA- reference. This re-codes each to its correct series (Travel → TRV, WCA → WCA) and re-points its journal entries + cover notes in lockstep, so the ledger stays linked. Real Personal Accident policies are NOT touched. Run the scan first.
Resync commission splits — fixes policies issued at $0 commission then set later, whose installment splits are frozen (showing gross instead of net). Makes the insurer schedule, broker "Ready Now", and statements all read correctly.
Recompute outstanding (O/S) — re‑syncs each policy's outstanding from the accounting ledger. Fixes stale O/S left by Statement edits or reference changes (e.g. a policy showing "overdue" when the Relevé says it's paid).
Paid‑but‑shown‑unpaid (O/S drift) — finds policies that have client payments on record (matched by the reliable internal ID, which a reference rename can't break) yet still show outstanding — the "paid per receipt but shows unpaid" cases. Read‑only; co‑op commission is excluded, so genuinely‑owed policies are not flagged.
Renumber a Manual JV (close a sequence gap) — audit rule: a JV number must never disappear. If an Adjust ever left a hole (e.g. MJE‑2026‑18 missing while MJE‑2026‑19 exists), rename the entry onto the free number. The ledger row, its description and any linked contra payments move together, and the counter shrinks when the tail is freed — the sequence stays continuous. MJE / OB references only.
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Future‑dated policies — finds policies whose "Émission police" accounting entry is dated in the future (you can't recognise premium ahead of today). Review these and we'll re‑date the entry to its real booking date. Records that merely carry a far‑future expiry (e.g. Life policies) with no émission posted are not flagged — they have no accounting impact.
Missing insurer schedules — finds policies with no insurer remittance schedule, whose freshly‑issued liability therefore reads $0 owed to the company on the Due Schedule. Creates each as a mirror of the policy's installment plan (a Bi sub‑policy with no plan gets one full‑net installment due at issuance). Read‑only preview first; never overwrites a schedule you've already set. New policies now get this automatically — this clears the historical backlog.
Insurer payments missing from schedules — READ-ONLY. Finds policies whose insurer remittance schedule shows less paid than the insurer payments actually recorded for them (Pay-Insurer vouchers and linked Manual JVs). Those policies read as still owed on Client vs Insurer, the Unpaid Report and Pay-to-Insurer although the money went out — the risk of paying twice. Changes nothing; fix each row with its 🔄 Recompute.
Medical data audit — READ‑ONLY. Shows where your Health/Medical policies actually store their class, plan tier, limits and members, so we know which of the new medical filters can match your existing book vs. which need data entry. Changes nothing.
Bi-pack commission scan — READ‑ONLY. Finds Motor packs where the main policy's commission was entered as the PACK total (All‑Risk + Bi) while the Bi also books its own share — the pack over‑counts commission by the Bi share — plus the twin symptom: a phantom O/S on the main equal to the Bi premium. Shows the should‑be figure per policy; changes nothing. Fix each via ✏️ Edit (set Commission $ to the should‑be, Save — the JV re‑books and the O/S recomputes).
Endorsement reconciliation — READ‑ONLY scan. Finds GROUP‑MEDICAL policies whose approved endorsements (employee joins/leaves) were booked BEFORE the v414 fix and so never posted a journal entry — their books are under/over‑stated by the change. Shows the gap; changes nothing.
Name
Email
Role
Active
Actions
Showing the last 100 entries. For per-user/per-day analysis, switch to Daily Activity.
Time
User
Action
Entity
Details
Add Policy
Leave blank to inherit the client's default referral. Set explicitly to override (or to no-referral for this one policy).
📅 Payment Schedule
Define each installment as a % of total premium. All installments become due immediately. Commission is deferred until 100% collected.
📅 Auto-fill dates:|
📋 Coverage Details (Motor — TP / All Risk / BI)
🩹 Bodily Injury (BI)
— uses the same vehicle, insured & driver entered above. Can be sold on its own (BI-only) or with TP / All Risk.
🚗 Material — TP / All Risk
🔧 Correct Policy Outstanding Balance
Use this to fix an over- or under-recorded OS directly. Installments are automatically re-synced. A suspense accounting entry is created for the audit trail.
Client installment schedule (before correction):
🕵 EMO orphelins — crédits fantômes
Écritures d'annulation (EMO) dont l'émission de police n'existe plus au journal (l'ancien rebuild supprimait l'émission des polices annulées en gardant l'EMO). Chaque ligne est un crédit client fantôme qui sous-évalue vos créances. « 🗑 Supprimer » retire l'EMO orphelin — le relevé du client redevient juste.
🕵 O/S = 0 mais jamais encaissé
Polices dont le restant dû stocké est 0 alors que rien n'a jamais été encaissé (ni reçu, ni écriture au journal) — elles disparaissent du suivi des encaissements. « 🔧 Fix » remet le restant dû = dû client − encaissé réel. Les lignes réglées au journal sont probablement saines — aucune correction proposée.
Client pays money in advance — not yet assigned to a policy. Credited to their account; apply to a policy later.
Apply a client advance already in their account to a specific policy — reduces the policy's outstanding balance.
Record Payment
🏷 Settle with discount
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Add User
Dashboards this user can switch between in 🧭 My View. Tick several to give them a pill switcher. Leave all empty to let them choose. They can still ⚙ customize their own.
Uncheck to hide commission, broker payouts & insurer balances from this user — on the dashboard, My View, Client 360 and via the API.
New Endorsement
Δ Premium
$0.00
Pro-rata factor
—
Suggested (pro-rata)
$0.00
Charge to client ($)
🔄 Create Renewal
Note: When you save, a NEW policy row is created linked to the source via parent_policy_id. The source's renewal status is updated to "renewed". You can edit either policy independently after this.
Cancel Policy
Refund preview (server will compute final)
Insurer keeps:—
Refund to client:—
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🧾 Reconcile insurer statement —
Open the insurer's Excel statement, select the table including the header row, copy (Ctrl+C), and paste below (Ctrl+V). CSV text works too. Give the period to also catch your policies missing from their statement.
Column mapping (auto-detected — correct if wrong; at least a ref or a client column is needed)
📎 Documents —
Files attached here belong to THIS policy and also appear in the client's 📎 Documents on Client 360. Max 7 MB per file (images auto-compressed).
